Calendar Functionalities

This article gives you a quick overview of the calendar functionalities (from left to right). 

The date

The From: field allows you to pick the date from which you’d like to view the calendar. It will be set to today’s date by default. Use the different arrows to navigate through the months and years. 

View dropdown menu 

This is a great feature if you’d like to filter the calendar view per;

• Reservation status: today’s check-ins and check-outs 

• Room category 

• Section or floor 

The reminder functionality

In your reservations, you can set up useful reminders, for example when a guest has a special request when booking. To set up a reminder, follow these simple steps: 

1. Open up the reservation from the calendar view.

2. Click on the bell icon. The reminder screen will unfold. 

3. Fill in the reminder information and set the date on which you would like to receive the reminder. This can be one of the suggested dates or you may pick your own date. 

Tip: Reminders are great for payment requests or confirming provisional bookings. 

The calendar views 

We have 3 different types of calendar views you can enjoy. This is for personal preference of the employee or operational purposes. 

1. Horizontal: your calendar will always be set to this view automatically. 

2. Vertical: in this view, the dates are on the vertical axis. 

3. Compact: this view is especially useful to larger properties, wanting a quick compact overview. 

The calendar view slider

This tool simply allows you to zoom in and out on the calendar view. Either creating a more detailed overview or zooming out to see more dates. 

The search bar 

Use the search bar to quickly find a reservation or invoice. You can type in the reservation number, guest name, booker name, or invoice number into the search bar to find what you are looking for. Press enter or click on the magnifying glass icon to initiate the search. 

Date summary

By clicking on a specific date in the calendar overview, you will open up a summary for that day. This is a quick overview, especially useful to your front of house team, that shows:

• How many rooms are still available. Click on the arrow for an overview of which categories as well. 

• Special remarks about that day. If there are remarks, you will see the left blue corner on the date. 

• Any cancellations.