DateV Manual (German Accounting)

DateV is a secure accounting software for the German Market. DATEV considers legal requirements and provides a detailed description of the results of your property. 

Working with DateV

The Datev import is made up of two parts:

1. Invoices (these need to be uploaded into DateV Rechnungswesen)

2. Payments (These need to be uploaded into DateV Unternehmen Online. Using the imports without DateV UO is impossible.)

You can download the files in the Finance Module on the left of the screen under the "Financial Report tab:

DateV is invoice based. This means:

1. Revenue that isn't invoiced won't be included in the import. Therefore, you must create a partial invoice for prepayments if the rest isn't paid within the same month.

2. Payments that aren't linked to an invoice won't be included in the import. The red exclamation mark indicates that a payment is not linked:

Click on the small invoice icon and select the invoice to which the payment needs to be linked:

If an invoice is credited in the same month, adding payments is unnecessary. The invoices will then look like this:

The same goes for an unpaid invoice from a previous month.

If a paid invoice from a previous month is credited, the payments linked to it are already registered in DateV. This means that you have to credit those payments as well. You can do this by linking negative payments to the credit note. The invoices will then look like this:

Debtor management

Important: You can only use one debtor for all guests.

Every invoice not linked to a payment will be a debtor invoice by default and will show in the debtor report. The payment method "Bank transfer" indicates a payment received via bank transfer and should only be chosen and added once the payment is received.

Add-ons

Once you set up DateV and add your new add-ons, you must link them to a ledger to ensure they are invoiced with the correct VAT.

You can also do this in the booking itself if the add-on is not registered in RoomRaccoon:

If you didn't do this, the following error message would appear and prevent you from creating an invoice:

Missing ledger.

If you want to credit an add-on that has already been invoiced, you have to register it again with a negative amount and make sure you link it to the same ledger as the original add-on:

For the accountant

The XML file containing the revenue must be uploaded to DateV Unternehmen Online using the "Belegtransfer." The CSV file containing the payments needs to be uploaded into DateV Rechnungswesen directly.

The Unternehmen Online must be set up on "item level" (in German: Positionsebene) and not on "summary level" (in German Summenebene). The distribution onto the respective ledgers will only occur at the "item level." In addition to that, the editor's rights need to be "advanced."

Good to know

• RoomRaccoon sends all info to DATEV, including paid or unpaid invoices and correspondent payment methods.